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Health Services

7th Grade Health Requirements for 2017-2018

All students entering 7th Grade will need proof of having received a Tdap Pertussis (Whooping Cough) immunization booster before the start of the 2016-2017 school year. 

Please do the following with your child's immunization records:

  • By June 9th:  Bring your records to the elementary school office where your child is currently attending.
  • After August 3rd:  Bring your records to Robert L. McCaffrey Middle School.


**‚ÄčIn accordance with SB-277, Exemptions based on Personal Beliefs are no longer accepted.

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Contact Us

Galt Joint Union Elementary School District
Health Services Department
902 Caroline Avenue
Galt, CA 95632
Phone (209) 744-4521
Fax (209) 745-5479

Business Hours: Monday-Friday 7:30am-4:00pm

Donna Mayo-Whitlock, Director of Educational Services
(209) 744-4545 ex. 303

Marty Cuevas Ortega, RN, MS, PHN, District School Nurse
(209) 744-4521

Rosa Perez, Health Services Secretary
(209) 744-4521

Kindergarten Health Requirements

State law now requires that your child have an Oral Health Assessment by May 31st of their Kindergarten year. Assessments that have happened within the 12 months before your child enters school also meet this requirement.

1st Grade Health Requirements

Each child entering 1st Grade requires a complete health exam. Your child may have the exam as early as 18 months prior to 1st Grade but no later than 90 days after the start of 1st Grade.

Important Health Forms

School Site Direct Service

  • Emergency Care:  Available to site personnel for emergency care or referral as needed.
  • First Aid:  Yard Supervisors are annually trained on First Aid protocols for students while on school campuses.
  • Health Record Maintenance:  Works closely with school site Health Assistants on maintaining required health records.
  • Medical Referrals:  Refers student with possible medical conditions to health professional for further evaluation.
  • Medications:  Monitoring that all health assistants receive completed physicians' orders to dispense medication to children during school hours. Monthly checks for any medications that have expired.

Health Screenings

  • Dental Screening:  Oversees annual dental screenings provided by local dentist for Kindergarten-3rd Grade.
  • Hearing Screening:  Oversees annual mandated hearing screening and provides individual hearing screenings as requested by staff.
  • Referral Follow-up:  School Nurse supports follow-up on all screenings and individual referrals.
  • Scoliosis Screening:  Currently not provided.
  • Vision Screening:  Oversees annual mandated vision screening and provides individual vision screenings as requested by staff.

Special Education

  • Health Appraisals and Plans:  institutes health management plans for students with a confirmed medical diagnosis and performs required assessments.
  • Medical Surveillance and Intervention:
  • Nurse Assessment Reports/Special Education:  Annual nurse assessment performed for Special Education student with other health impairments or orthopedically impaired conditions.
  • Problem Identification:  School Nurse addresses teacher referrals for students with any potential medical conditions.
  • Specialized Physical Health Care Program:  Managed care for students requiring specialized medical procedures.

Public Health

  • Communicable Disease Control:  Communicates with administration and local health authority on reportable diseases and conditions.


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The Health Services Department is responsible for conducting vision, hearing, and other health screenings that are mandated by law. They administer medications and provide specialized medical services according to physicians' orders. The Health Services Department monitors the general health and wellness of students and staff. They coordinate Medi-Cal billing and services as appropriate.

The department provides nursing and health services to students, assists in planning school health programs, and serves as a resource in preparing health education curriculum according to District established standards.

The School Nurse provides direct nursing services, referrals, and consultations, as well as supervises school site Health Assistants.

The Health Assistants provide basic first aid care, and in some cases specialized care to elementary and middle school students. They maintain health records and work to keep the District in compliance with state mandated requirements in all health related areas.

This department works closely with the Food Services Department and is a part of the Educational Services Department.

Ebola Virus Disease


  • Child Abuse Reporting:  School Nurse works closely with staff on issues related to mandated child abuse reporting.
  • Consultation Team:  School Nurse serves as a resource for Student Attendance Review Board (SARB), Response to Intervention Team (RTI), Student Attendance Review Team (SART), and Individual Educational Plan (IEP) Team, etc.
  • Crisis Intervention:  School Nurse is available to address physical/emotional crisis and refer as appropriate.
  • Response to Intervention:  School Nurse works with the Intervention Team to address potential health services.
  • Social Welfare Referrals:  Provides referral resources to local social welfare agencies.
  • Student Health Counseling:  School Nurse counsels student with critical health issues.
  • Student Study Team:

Staff Education

  • AIDS/HIV Faculty In-Service Mandates:  Works as a resource to staff with preparation of health related course work, obtaining relevant media, and/or to present information directly to class and required permission notification to parents.
  • Family Life Education:  Works as a resource to teachers and families on issues related to family life (maturation and menstruation).
  • Staff Health Counseling/Employee Wellness:  Attends wellness meetings with insurance carrier and gathers recommendations on healthy life styles.
  • Staff Trainings:  Provides staff with mandated trainings on blood borne pathogens, medication administration, and playground safety. Works closely with Administrators to provide training related to student medical conditions (Epi-Pens, seizure disorder, medication administration, etc).

State Reporting

  • Child Health and Disability Prevention:  Monitors Child Health and Disability Prevention compliance of all 1st Grade students.
  • Monthly and Annual Reporting:  Works closely with department secretary confirming submission of mandated annual reports.

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